To do this you can turn off all desktop alerts and then create rules for the specific emails that are most important that you still want to be notified about. To help you stay focused and use email on your own schedule, you can turn off desktop notifications for all but the most important emails. Sometimes email notifications can become too distracting. To learn more about setting up rules visit Microsoft Support. If you want an email from a specific person or company to be put in a specific folder, a rule will help you do that. For example, if you want to create a to-do task every time you get an email from your boss, you can create that as a rule.
A rule can be setup to do nearly anything. This is one of the most powerful elements of Outlook. If you don’t know about the “rule” feature in Outlook already, then you haven’t been getting the most out of your email. Once you’ve copied something to your clipboard (Ctrl-C) you can then simply press Ctrl-V in Outlook and it will automatically create a new email (or note, depending on the folder you’re viewing) with the copied text or item already pasted in. This is a cool little feature we just learned about. Take a look.Īlt+R: reply to all in email or switch to the work week calendar viewĪlt+W: forward email or switch to the weekly calendar viewĬtrl+G: open the “Go to date” dialog to jump to any date in the calendar 2. With these shortcuts in mind, you can quickly execute nearly any task instantly. It’s time to start memorizing the shortcuts to tasks you regularly perform in Outlook. Here are the eight ways to become a Microsoft Outlook power user. Using these tips will help you become faster, more organized, and more effective at email communication. Today we wanted to offer some ideas and tips to using Outlook more effectively. There are over 400 million active users of Outlook and chances are that your organization uses it too.īecause email is so important to our work and can often take up much of our day, it’s good to learn a few ways to use it more effectively. One of the most common ways to send and receive emails at a company is Microsoft Outlook. What used to be a novelty or gimmick is now the center of our business communication. Email has become part of our everyday routine.
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